FuellingChange™ Official Program Application Guidelines

Applications for a grant (“Applications”) are submitted to the Program website at www.shell.ca/FuellingChange (the “Website”). By submitting an application for a Grant, or otherwise participating in this Program, you agree to the Application Guidelines herein, and to the terms and conditions and privacy policy.

As an applicant there is no purchase necessary. This Program is open to legal residents of Canada who have reached the age of majority in their province of residence. Participants in the Program (“Participants”) must be not-for-profit organizations in Canada such as environmental/wildlife groups, educational institutions, Aboriginal organizations, community associations, community groups and municipalities. Employees of Shell Canada Limited (“Shell” or the “Program Administrator”) are eligible to participate as an applicant but must be participating on behalf of a not-for-profit organization and must divulge their relationship with Shell in the application.

Shell monitors the FuellingChange system on an ongoing basis and any irregular voting or other activity is investigated. In addition, organizations involved in any fraudulent activity are disqualified.

Shell reserves the right, in its sole and absolute discretion, to disqualify any Participant, and any of its application and/or associated votes, if that Participant is deemed by Shell to be (a) tampering or attempting to tamper with the entry or voting process or the operation of the Program (b) violating the Application Guidelines (c) violating the terms and conditions of the Website (d) acting in an unsportsmanlike or disruptive manner, or with intent to annoy, abuse, threaten, harass any other person or act fraudulently in any manner.

Applications must be submitted online through the Website by the end of the respective Application Period. Limit one (1) Application per Participant during an Application Period. Each application must indicate that these Application Guidelines have been read and accepted. Each Application must include at least the following information:

• The category into which the project falls
• The level of grant money to deliver the project
• A description of the project
• The environmental benefit of the project
• If you are approved to participate in the FuellingChange program, your project will be posted on the website and you will be required to upload a photograph and/or video to your profile page.

Any photographs and video content must:

• Be clear, in focus and audible
• Be appropriate to the theme of the application
• Be the property of the participant
• Clearly state the objectives of the application
• Promote or benefit the project applied for
• Have written permission from all individuals seen in the photograph (s) and/or video – if an individual in the photograph (s) and/or video is under the age of majority in their province of residence, written permission must be from the person’s legal guardian or parent

A video must be less than 3 minutes in length and:

• .mp4, .m4v or .flv video files only
• Max 10MB file size

Photographs must be:

• jpg or .png file format only
• Minimum 329px wide by 247px tall
• Max 1MB file size

All Applications may be reviewed for compliance with these Application Guidelines before being posted to the Website for voting; however, such review does not relieve Participant from responsibility for compliance with these Application Guidelines. Participants and Applications that do not comply with these Application Guidelines or that otherwise contain prohibited or inappropriate content as determined by Shell, in its sole and absolute discretion may be disqualified at any time.

Shell, in its sole and absolute discretion, makes the final determination as to which Participants and Applications are accepted and are eligible to take part in this Program and be considered for inclusion in the Voting Period, on the Website and/or be eligible to receive a Grant.

Participants will be notified by email whether their application has been approved or rejected within two months of the application deadline. Applications will be rejected if it does not meet the funding criteria. Applications which have not been chosen through the preselected round may re-apply only once for the next cycle for the same project.  Prior to posting the pre-selected applications to the website, the Program Administrator may be required to make spelling and grammar changes to the application. Applications will be posted on the website in the language submitted in.

Participants hereby acknowledge that they own or have secured the rights to use, publish and copyright the content of their Application.  Application content may not be offensive, and can’t defame or invade upon the publicity or privacy rights of any person, or otherwise infringe on any person or entity’s intellectual property, personal or proprietary rights, as determined at the sole discretion of Shell.

Applications which depict elements not owned by the Participant (such as, but not limited to, depictions of buildings, music, individual names, voices or likenesses, and trademarks or logos) must be able to provide written legal consent (in a form that is satisfactory to Shell) that permit the Participant to use and exploit such elements, and thereby give Shell the right to use and exploit the content and materials in accordance with these Application Guidelines.

By submitting an Application, a Participant consents to the use of its organization name and details, and all content of its application, without further remuneration, in any and all media now known or hereinafter developed throughout the world in perpetuity, in connection with any publicity carried out by or on behalf of Shell in connection with this Program.

Participant shall have sole liability for all third party claims relating to or regarding the content of their application.

At times, Shell  may, in its sole and absolute discretion, choose to feature certain Participants and applications on the Website and/or advertising materials. Being featured on the Website and/or in advertising materials in no way impacts the likelihood of an Application’s success, and does not indicate preference for/endorsement of the Application and/or its subject matter.

Social Media (Facebook and Twitter)
This Website offers Facebook and Twitter. We may collect the information that you disclose. Such information will be used in accordance with this Privacy policy. Please note that we cannot be responsible for other parties’ use of the personal information, which you make available to such third parties through Facebook and Twitter on this Website. Please be careful about what personal information you disclose this way.

Each Application Period is followed by a Voting Period (as set out in Section 3). During the Voting Periods, individuals can vote for the Applications they think should receive a Grant (a “Voter”).  When individuals sign up for a free FuellingChange account on the Website, they are automatically entitled to cast ten (10) votes.

Individuals can also earn the right to cast additional votes by making a purchase at any Shell retail location in Canada. Each receipt will have a Receipt Code (a transaction number, plus the location number and the date on the receipt) which in an individual can enter on the Website to entitle them to cast ten (10) votes. An individual may only redeem up to three (3) transaction codes each day. For purposes of voting, a “day” shall be defined as the 24-hour period beginning at 12:00:01 a.m. ET and ending at 11:59:59 p.m. ET.

When voting, you may choose the number of your votes to allocate to a particular project. This can be as few as a single vote, or as many as your entire vote balance.

Shell determines, in its sole and absolute discretion, that any Participant or Voter that has not complied with these Application Guidelines in any way then Shell reserves the right to cancel that Voter’s or Participant’s account, disqualify all their votes and disqualify any Application that they have submitted and disallow any further participation by such individual in the Program.

For example: (i) by use of proxy voting, (ii) by registering more than one (1) time on the Website and/or using multiple e-mail or dummy e-mail addresses, or (iii) by other fraudulent means in an attempt to cast more than the number of votes allotted per day of each Voting Period.

Once the relevant Voting Period ends, Participants with the highest number of votes in each Grant level, 8 grants at $25,000, 4 grants at $50,000 and 2 grants at $100,000 will be deemed a Grant recipient. The grant amount received will be based on the grant amount applied for by the participant in one of the three categories of Air, Land and Water.

If there is a tie among Participants within a Grant level, the Program Administrator, in its sole and absolute discretion, will review the tied Applications and will break the tie based on the Application that first in time received the highest number of votes during the Voting Period. Votes can only be cast for  the environmental projects listed on the Website by participating organizations. Votes can be split among different applications. This could mean as few as a single vote or as many as your entire vote balance.

Votes have no cash value and cannot be redeemed for goods or services.

The Website is designed to work best with a modern standards-compliant browser with JavaScript enabled. For the best site experience, Participants should  use one of the following web browsers:

• Firefox 3.0

• Firefox 3.5
• Firefox 4.0

• IE 8

• IE 7

• Safari 4
• Chrome

Grant recipients must complete, sign and return within 30 days of being notified that they have received a grant a Grant Agreement which will be issued by the Program Administration which contains the terms and conditions for the awarding of the Grant.

The Grant Agreement will be mailed to the address provided on the online application form. If the Agreement is not sent back within the required 30 days, or any mail is returned as undeliverable mail, the Grant may be forfeited and neither the Program Administrator nor Program Administration will have any further responsibility to participant in connection with this Program.

Grant recipients are solely liable for the payment of any tax applicable to a Grant.

No substitution of a Grant is offered, except at the sole and absolute discretion of Shell. Grants are non-transferable.

Shell accepts no responsibility for loss, damage or claims caused by or resulting from the Program or awarding of a Grant. Shell will not be responsible for late, lost, illegible, incomplete, or falsified Applications and all such Applications are void.

Shell will not be liable for any failure of the Website, does not assume any responsibility for incorrect or inaccurate capture of entry information, technical malfunctions, human or technical error, printing errors, lost, delayed or garbled data or transmissions, omission, interruption, deletion, defect or failures of any telephone or computer lines or networks, computer equipment, software or any combination thereof. Entry material/data that have been tampered with or altered are void.

In the event it is determined that a Participant has entered in a fashion not sanctioned by these Application Guidelines the Participant will be disqualified any of the Application(s) submitted by the Participant will be disqualified.

If for any reason the Program is not capable of being administered as planned, including without limitation, lack of sufficient number of Participants and/or votes to support the continuing the Program, infection by computer virus, bugs, tampering, unauthorized intervention, fraud, technical failures, or any other causes which corrupt or affect the administration, security, fairness, integrity or proper conduct of the Program or for any reason the Program Administrator reserves the right in its sole and absolute discretion to cancel, modify or terminate the Program at any time.

Shell reserves the right to amend these Application Guidelines at any time without notice.

Shell shall not be held responsible for any problems, errors or negligence that may arise or occur in connection with the Program. By submitting an Application, Participant agrees to indemnify and hold harmless Shell, and its subsidiaries, affiliates, successors, licensees, and assigns, and each of their directors, officers, agents, and employees, from and against any and all claims, losses, costs, damages, liabilities and costs and expenses (including reasonable legal fees and costs) which arise out of any breach of these Application Guidelines.

Sponsor’s decisions, in its sole and absolute discretion, are final and binding in all matters relating to the Program.

The construction, validity, interpretation and enforceability of the Application Guidelines and this Program will be governed by and construed in accordance with the laws of the Province of Alberta without giving effect to any choice of law or conflict of law rules, and that parties agree to submit exclusively to the jurisdiction of the Courts of Alberta.

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